Notary

Our Notaries are bonded & insured professionals and receive training specific to the applicable notary laws and regulations in Washington State.  Additionally, our notaries maintain membership with the National Notary Association (NNA).

For notary service, bring your documents and ID to our office.  If you require witnesses, you will need to bring them with you unless you’ve made arrangements for us to provide witnesses for you.  Make sure your documents are properly prepared but do not sign them until you are directed to do so by the notary.  Your notary will need to see you sign the document.

Make sure you understand what you are signing, we are not attorneys and cannot provide legal advice.  The notary’s job is to make sure that your signature is legitimate and verify who signed a document and when it was signed.

Unfortunately, there are some documents that we cannot notarize because you must obtain them from the original record holder, they are not properly prepared or are restricted by Washington State law. If this happens, we can direct you to the appropriate record holder to obtain “official” or “certified” copies.

We are familiar with the most common types of notarizations such as:

• Administration of Oaths and Affirmations
• Affidavits & Acknowledgements
• Jurats
• Document Copy Authentication
• Signature Verification & Event Witnessing

Documents We frequently work with:

What to Bring to Your Appointment

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• Documents must be full and complete. For most cases, the document should already have a notarial certificate included.
• Current and valid ID
• Wait to sign all documents until you are infant of your notary
• Signers must be able to understand the document and terms of notary service.

Notary Frequently Asked Questions

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Q: Can you notarize my transcripts or diploma?

A: We can notarize a copy of your diploma but we cannot notarize transcripts.

K-12 transcripts must be original and signed by the Principal, Vice Principal, Superintendent or Assistant Superintendent.  You must specifically request the signature of the Principal, Vice Principal, Superintendent or Assistant Superintendent.

College or University transcripts must be original and signed by the Registrar, Associate Registrar, President or Vice President.

Your original or duplicate high school diploma is signed by the Principal, Vice Principal, Superintendent, Assistant Superintendent. We can notarize a copy of these.

Your original or duplicate college or university diploma is signed by the President or Vice President.  We can notarize a copy of these.

Q: Can you notarize my I-9?

A: It is a common misconception that Form I-9 requires notarization. While U.S Citizenship and Immigration Services (USCIS) does permit an “Authorized Representative” to complete the document on behalf of employers, it does not require nor ask for a notarial act.  The I-9 form does not include a notarial certificate nor does it allow space for a notary to affix his or her seal.  Therefore, we cannot notarize your Form I-9 but we can act as an authorized representative on your behalf and will do so with prior authorization

To engage our services as your Authorized Representative, fill out our Employment Verification Representative Authorization OR provide us with a similar authorization document and direct your employee to our office to complete the Form I-9.

In the capacity as your designated Authorized Representative, we can complete the Form I-9 on behalf of an employer.  The Authorized representative will review Section 1 for completeness and execute the required employer responsibilities in Section 2 and/or Section 3. The Authorized representative will physically examine, record and make copies of each of the original documents the employee presents to complete Form I-9 and mail everything back to you.

Q: What other documents can you notarize?

A: Some of the documents we frequently notarize: